A move requires organization and planning, especially when it comes to an office moving back to the U.S. from Japan. The preparations are going on in parallel with the normal activities of the company, since it would mean a loss to close the doors to organize the entire transfer to the new structure.

However, it is possible, yes, to finish working hours in an office and start another day of work in a new company, without inconvenience and without affecting productivity. Want to know how? See our tips!

Preparing the structure of the new office

Depending on the necessary adaptations, take a few days to get everything ready in the new location to receive the employees and the entire structure. Here reforms, electrical installations, internet and telephone points and plugs to connect computers and other electronics come in. Check if you can use the same furniture as the current office and determine where the new work areas will be, so that the team can set up quickly on the first day.

Organizing the move in the current office

In the meantime, inform employees about the change, so that they have time to organize and also to avoid concerns. The process will be easier if each person is responsible for keeping their belongings and work materials. It is also a good time to archive documents that are not commonly used and to discard what is not necessary to take to the new office. To do this, distribute cardboard boxes and labels, which must contain the stored content. This makes it easier to relocate the material to the new company.

Computers, telephones and other electronics must be carefully stored, first wrapped in bubble wrap and then accommodated in sturdy boxes. Mark this material as fragile and point out on the label what it is and what person uses it.